Risk Assessment And The Law

In almost all countries across the globe, the law provides that it is necessary for a company or any other institution to assess all the potential risks. This is done to ensure that every person working in a particular organization remains safe all along. It should be noted that accidents can strike when least expected. However, some accidents are completely avoidable. It is only a matter of implementing the necessary strategies to ensure that all risks are curbed effectively.


To be precise, health and safety risk assessment is the process in which any risk in a particular work place is identified and respective measures implemented to mile them. The prime aim here is to spot the risks which can controlled in order to make the working environment as conducive as possible. It should be noted that some risks can be really intense and your company may be charged hefty penalties by the court of law for not taking the necessary actions. Cases have been reported where companies are even banned and closed down after workers suffer avoidable injuries when in line of duty.

To help you undertake the best risk assessment exercise, here are important tips:

Inspecting Is Not Assessing 
A lot of people have the tendency of confusing inspection with risk assessment. It should be noted that there is a great difference between the two. The fact that you conduct regular inspection on machinery and other things in your company does not mean that you have assessed the potential risks. Assessing is more intense as compared to inspection. In fact, risk assessment always comes before inspection.

It is always advised that you conduct risk assessments often. This is the only way you will be in a position to spot any potential risk and control it right away. This should include a through scrutiny on the machinery and the premises in general other than simply ticking things in your checklist.

Training For Awareness
It has been confirmed that a lot of workers end up suffering serious injuries and other misfortunes simply because they are not properly informed. It is important to note that staff training is very paramount. You must therefore strive to inform your employees on the potential risks that might happen to them as they work.

The importance of training your employees is that they will always remain cautions as they embark on their daily practices. They will be enlightened on how to handle machinery and other things that might injure them wisely. This will in return mile your chances of falling in trouble with the law. Note that failure to inform workers on the potential risks posed to them is a legal offence.

Avoid Assumptions
The worst mistake you can do when assessing risks is depending on assumptions. A lot of people out there rely on assumptions only for them to suffer major drawbacks when actual damage occurs. Any time you are assessing risks in your company, you must refrain from assuming that certain task, procedure or process is safe. The fact that there has never occurred any risk in a certain station in your company does not mean that nothing can happen in the long run.

You must learn to adopt a routine of assessing all spots regardless of whether or not any risk has occurred in the past. This will help you put in place all the necessary protective measures to keep the spot out of risk now and in the future.

Have An Assessment Team
At times, it might prove daunting and challenging to assess risks in the entire company on your own. You might also not be able to identify some risks due to knowledge barrier especially for people who are specialized in only a single niche. In this regard, it will work ideally if you found a team to enable you conduct a thorough scrutiny on the potential risk spots in the company.

The assessing team you choose should have all the necessary knowledge in studying different types of risks. If your company is big and with many sections, then it will work best if you got an assessor for each department. This will ensure that any risk is curbed at their primary stage before serious damage is made. It will also play a great role in helping you comply with the set legal polices in line with risk management.

Workplace safety tips!

Workplace safety is a very important aspect, be it a potentially hazardous working environment like a factory or a comparatively safer one like an office. In the UK, every organization is required to follow some safety conditions before it establishes a workplace. Safety of the workers is essential not only for the employees’ well-being, but also to enhance productivity. From accidents caused by electricity, fire and defective machinery, to those caused by violent behaviour of workmates, threats to one’s safety is abound in every workplace. Following are some tips that can make the workplace a safer environment.

Safety Meetings

Most employers do not like the idea of holding safety meetings for employees as most employees don’t attend and even if they attend they don’t pay attention. However, the management can make safety meetings a success by coming up with fun and creative ideas to make the meetings more interesting and interactive. Avoid the monotonous slide shows and routine of having a long lecture on workplace safety. Instead, use games, role plays, free food, movies, etc. to highlight the importance of safety at work. It will relay the message much better.

Constant Reminder

Take note that once employees leave a workplace safety meeting, they may not think about it again. So, they need to be constantly reminded about it. For this, you can have some pictures and posters regarding workplace safety put up around the office. You can also have humorous quotes about safety printed on t-shirts, stationery, company literature, mugs, stickers in washrooms, fliers, button-pins etc. Choose a theme and follow it the whole month so that it remains etched in their minds. You can also develop the practice of circulating one safety related joke via email to every employee daily.

Mock Drills

Regular safety drives and mock drills can effectively promote and improve workplace safety. Conducting an impromptu mock fire drill helps you know the efficiency of the workers in evacuating the workplace, how quick they are and if the fire equipment really works, etc. You will be able to draw conclusions about the overall performance of the organization in disaster management. With this, you will get to make necessary improvements or amendments in your safety policies.

Safety Training

Generally, when an organization hires a batch of new employees, they are often trained according to their work profile. To show your commitment to the promotion of workplace safety, you need to train your employees in various safety techniques too. Train new workers during their induction and organize a separate training session for the old workers. Hold group discussions, workshops, seminars, etc. about safety measures, how to implement them and how to improve them.

Safety Department

Set up a special department to handle safety matters, problems and issues. This team will handle everything from enforcing safety norms to checking and evaluating various safety equipment and tools in your company. You can either hire a special team of professionals to do this work for you or ask your staff to volunteer for the special team. If the workers are more involved in it, they will take it more seriously.

Competitions

Conducting safety competitions allow you to inculcate the importance of workplace safety in a friendly way. You can hold an art competition in which employees come up with creative graphics that represent their safety at work. You can also conduct a treasure hunt in which all the clues are related to safety measures that must be adhered to at work. Another creative idea is to conduct a practical test about various safety protocols that must be followed during emergencies. Divide your staff into different teams for these competitions to promote both safety and team spirit.

Checklist

Another important safety precaution is to prepare a comprehensive safety checklist with every small detail that may cause any problem, health hazard or injury. Each department should have a checklist pasted it in their respective areas to help management of health and safety. Conduct periodic audits to check if the employees are indeed following these checklists.

Promoting safety at work does not have to be a boring job. Provided you inject a little creativity and innovation, you can turn this seemingly boring job into something more interesting and interactive. Just try out the aforementioned methods and you will make your working environment safe for both yourself and your staff.

How to carry out Risk Assessments

Carrying out a fire safety risk assessment is often valuable when a person is trying to determine the profitability of a business or even an endeavor. Your business form, even if it makes a substantial profit and has got little compensation, may fail to generate as much of true profit as you may be thinking once a risk happens to be added to the calculation.

There are normally a host of considerations that a person should take into account if he or she wants to quantify this silent business killer. With research, preparations as well as company- wide procedural clarity, you can hassle free uncover as well as correct most of these problems in a manner that gives you together with your stakeholders a truer sense of your firm’s overall health. Don’t you think that is great?

 

Tips on How to carry out health and safety risk assessment

Here are the various tips you should put into consideration if you want to carry out risk assessments successfully;

 

Tip#1: Determining an Effective Risk Assessment Strategy:-

First and foremost, determine an ideal risk assessment technique that suits best the requirements of your organization. Basically, risk assessment is an effective useful tool in very many environments including insurance firms, non- profits firms, financial institutions as well as health organizations. Each institution often has got special requirements to consider when devising a risk assessment. It is ideal that you know and address these requirements in order to allow for a more detailed and accurate risk assessment.

 

Tip#2: Making Risk Assessment Part of the Organization’s Strategic Plan:-

This is another effective tip you should put into consideration. Make risk assessment to be part of the strategic plan of your organization. It’s important that you have a team of qualified staff members who will represent all the functions and facets of your organization to conduct a risk assessment at least twice or thrice per year.

 

Tip#3: Scheduling Adequate Time:-

Schedule adequate time to make sure that the risk assessment is planned, documented as well as executed properly. In- corporate the assessment into the yearly organizational maintenance routine. Establish specific standards and procedures regarding the expectations which are surrounding the task.

 

Tip#4: Identifying Hazards or Risks:-

Identify the hazards or the risks that your business organization may be facing. Make sure that you define the risks of your organization by ensuring that you measure your potential’s loss magnitude and also the possibility of the loss occurring.

 

Tip#5: Recording Findings and Implementing Measures:-

Record all findings and implement preventive and precautionary measures. This is important since it will make sure that you manage all the risk factors that your organization is likely to face.

 

Tip#6: Understanding the Errors Associated with Risk Assessment:-

You should ensure that you are aware that conducting a risk assessment usually is difficult and prone to some errors. These errors may end up hindering the overall operation of your business organization. Generally, once the risk is identified as well as assessed, you must realize that analyzing the results is usually problematic in itself.

 

Tip#7: Minimizing Errors:-

It is essential that you try as much as you can to minimize errors by making sure that the measurements of all the risks mentioned in tip four are as specific as possible.

 

Tip#8: Evaluating your Business Policy Manual:-

Evaluate carefully your business policy manual with your audit staff. Generally, try to discuss liability problems ranging from gender biasness, sexual harassment and workplace risks. Try to determine if all the measures are in place to show due diligence when it comes to investigating these problems. Also, make sure that you discuss how the potential punishments will be if a member of your organization happens to violate the rules.

 

Tip#9: Considering Information or Electronic Technology Threats:-

Consider information or electronic technology threats which range from telecommunications downtime, hardware failure, application or software failure, large- scale malware and server malfunction. Evaluate data- base backup procedures as well as the recovery plans. Make sure that you also evaluate rights to access network in order to be in a position to know that those who are in need of information have access to it.

 

Last but not the least; the aforementioned risk assessments tips will only be effective if you will put them into use. It is thus ideal that you ensure that you start making use of them as from today. Thank you.